Guide · Sharing

How to change a shared password without locking everyone out

Shared passwords get changed in a panic: a contractor leaves, a login leaks in chat, or a service emails a breach notice. The messy version is texting the new password to five people and hoping they all update their notes.

Do it in this order

1. Open the shared item in your password manager.
2. Confirm who currently has access and who still should.
3. Change the password on the real website or app.
4. Update the vault item immediately with the new password.
5. Revoke anyone who should no longer have access.
6. Message the remaining people: “Password updated in the shared vault.”

What not to do

• Do not paste the new password into the same chat that held the old one.
• Do not leave the old password sitting in an email thread “for reference.”
• Do not change the site password and forget to update the vault. That locks teammates out for real.

Signed-in devices

After a sensitive rotation, check the account’s devices or sessions page if it has one. Old phones and browsers may stay signed in until you remove them.

Make rotation normal

If shared passwords live in one place, changing them is ordinary maintenance. If they live in five chats, every rotation recreates the original mess.