Guide · Small business

A simple system for shared business passwords (teams under 10)

Teams under ten people usually share more logins than they admit: social accounts, ads, shipping, bookkeeping, domain registrar, website host, and the shared inbox. The system fails when those logins live in one founder’s browser.

One shared space, clear names

1. Create a Company or Work space in your password manager.
2. Invite only current teammates who need access.
3. Name logins the way people ask for them: “Instagram,” “QuickBooks,” “ShipStation.”
4. Keep personal passwords in a personal space.

Ownership beats folklore

For each important shared account, know who is responsible for changing the password and who is allowed to invite others. If nobody owns it, it becomes the chat password again the first time something breaks.

Rules that fit a small team

• No shared passwords in Slack, WhatsApp, or email.
• New hires get vault access, not a forwarded screenshot.
• When someone leaves, revoke first, then rotate the sensitive accounts.
• Contractors get only the logins their work requires.

You can grow into more later

This is not an enterprise access program. It is the minimum system that keeps a small business from rediscovering every password during a crisis. When you need audits, SSO, or stricter roles, you should already have the credentials in one place.

Explore how StrideAuth works for small teams.